About Overcome Email Overload with Eudora 5
About Overcome Email Overload with
Microsoft Outlook 2000
Frequently asked questions
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Other email material by Kaitlin Duck Sherwood:
A Beginner's Guide to Effective Email
Finding Email Addresses
Why I Don't Like Electronic Greeting Cards
Humorous looks at email:
The Dark Side of Web Publishing
Email vs. Letters
Hyphenate or not -- Email or E-mail?
Overcome Email Overload with Eudora 5
Quick Tips for Overcomeing Email Overload
Excerpted from Overcome Email Overload with Eudora 5
Copyright © 2001 Kaitlin Duck Sherwood
If your email program has tools called rules or filters ,
use them to automatically prioritize your inbox. If possible, use
rules to assign each message a category (or
label ) based on what group the sender belongs to. If you assign
the categories so that they sort in the same order as their probable
importance, then you can easily sort your inbox to list messages in
roughly the order you want to deal with them.
If your email program allows it, put
buttons in the toolbar for moving the selected message(s) to a final
resting place and for moving to the next message. If you are done with
a message, press the first button. If you still need to do something
with a message, press the second button.
Use filters/rules to assign junk email a
very low-priority category or move it to another mailbox. (But do not
delete junk email automatically! Your rules will make mistakes
Unsubscribe from as many mailing lists as
Get and use a free email account for all
transactions with retailers or the public.
Use formal language and end messages with
"No Reply Needed" to discourage responses.
As much as possible, reply to only the
sender instead of to everybody and use BCC instead of CC.
Don't forward any message that asks you to
forward it to everyone you know. Those messages are almost always
hoaxes or out of date. You might get lots of messages back telling you
If someone sends you messages you don't
want (like hoaxes or jokes), ask them ( very
politely) to stop. Otherwise, they will send you more.
Be sure to provide adequate context for
your messages. Quote previous messages carefully and watch for
references to people or things that you don't mention in the
Save and reuse responses to questions that
you get frequently.
Make your emotional tone as obvious and
explicit as you can.
Use styled text infrequently. If your
messages are too pretty, people might think you don't have enough to
Discuss only one issue per message. People
frequently forget about all but the first or last question.
http://www.oeo.webfoot.com for more resources.
Buy and read a book in the
Overcome Email Overload series.